Exhibitor Information

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2018 Spring Meeting Exhibitors & Sponsors 2018 Fall Meeting Exhibitors & Sponsors
2017 Spring Meeting Exhibitors & Sponsors 2017 Fall Meeting Exhibitors & Sponsors
Purpose of PSV

PSV is dedicated to supporting its members professional and educational growth, promoting advocacy and ethical care for the mentally ill, fostering science and the progress of psychiatry, and making a positive contribution to the members’ local communities.

Spring Program

The theme of the Psychiatric Society of Virginia’s 2018 spring meeting is “Psychiatry Across the Lifespan.”

Invitation to Support

PSV is pleased to invite your organization to increase your visibility and build relationships with Virginia leaders in psychiatry. Industry support is vital to the success of this meeting and demonstrates your commitment to improving patient care.

With unopposed exhibit hours in the Exhibit Hall, you will have an opportunity to generate new leads with psychiatrists.

Thank you for your support of the PSV!


Exhibit Move-in

Friday, March 9, 2018 3:00 – 5:00 pm

Exhibit Hours

Friday, March 9, 2018
Welcome Reception with Exhibitors and Legislators 5:30 – 7:00 pm
Saturday, March 10, 2018
Breakfast with Exhibitors 7:30 – 9:00 am
Coffee Break with Exhibitors 10:30 – 11:00 am
Lunch with Exhibitors 12:00 – 1:00 pm

Exhibit Move-out

Saturday, March 10, 2018 1:00 – 2:00 pm


Click HERE for details.

Exhibit Levels
GOLD $3,000
SILVER $2,500
BRONZE $2,000

Welcome Reception Sponsor $1,500
Spring Mobile Meeting Guide Sponsor $2,500


Advertising orders can be submitted when completing the Exhibitor Agreement.  AD SUBMISSION DEADLINE FEBRUARY 1, 2018.

Logo on the conference website list of exhibitors $200
Pre-registration email blast $500
Full page, 4-color advertisement outside back cover of the printed program $500
Full page, 4-color advertisement inside the printed program $400
½ page, 4-color advertisement inside the printed program $200

Newsletter Advertising (available year-round)


The member and conference registration mailing list is available for rent (one-time use).  Visit the Psychiatric Society of Virginia’s Mailing List Rental Guidelines and Order Form.


Agreements are being accepted now. Click HERE to sign up to exhibit.

  • A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by January 15, 2018.
  • Payment for an Exhibit/Sponsor Agreement submitted after January 15 must be paid in full at the time of application.
  • To be listed in the printed program, you must submit your Exhibit Agreement, including payment, by February 1, 2018.


Exhibit hall floor plan not yet available.

Exhibit space is assigned on a first come, first served basis.

  • Exhibit agreements must be submitted prior to exhibit space being assigned.
  • Exhibits are TABLETOP
    • Space includes a 6 ft tabletop, draped with two chairs

Every effort will be made to accommodate special requests. PSV cannot guarantee preferences for exhibit space locations.

PSV reserves the right to add, move or remove exhibit booths if necessary. The floor plan is subject to change.

Click here to view the current EXHIBIT HALL FLOOR PLAN. Updated February 8, 2018.


The program is available on the MOBILE MEETING GUIDE. The guide includes lecture summaries, program schedule, digital posters and presentation schedule, speaker list, attendee list, and more.


PSV exhibitor badge registrations and product or company descriptions are due by February 15, 2018.  Email your badge names and descriptions to Julie Hitt in the PSV office, julie@societyhq.com.

To order additional exhibitor badges, use the PSV credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


SHIPPING: Send your shipments to Penny Guiles and label packages as:

ATTN:  Penny Guiles/PSV Meeting
[Exhibit Company Name]
501 East Broad Street
Richmond, VA 23219
+1 804 727 2105 D

ELECTRICAL AND AV: Email your request directly to Penny Guiles at the Hilton penny.guiles2@hilton.com


Plan your stay at the Hilton Richmond Downtown, the headquarter hotel for the PSV Spring Meeting. The group room rate based on availability is $179/night plus taxes and fees. The deadline is February 7, 2018.

Hilton Richmond Downtown
501 East Broad Street
Richmond, VA 23219
Click HERE to make your reservations.

Valet parking at the Hilton is $25/day.  There is no self-parking at the hotel.  There is a public lot across the street and street parking around the hotel.


Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com