Exhibitor Information

PSV-2018-Fall-MMG-banner-01

2018 Spring Meeting Exhibitors & Sponsors 2018 Fall Meeting Exhibitors & Sponsors
2017 Spring Meeting Exhibitors & Sponsors 2017 Fall Meeting Exhibitors & Sponsors
Purpose of PSV

PSV is dedicated to supporting its members professional and educational growth, promoting advocacy and ethical care for the mentally ill, fostering science and the progress of psychiatry, and making a positive contribution to the members’ local communities.

Invitation to Support

PSV is pleased to invite your organization to increase your visibility and build relationships with Virginia leaders in psychiatry. Industry support is vital to the success of this meeting and demonstrates your commitment to improving patient care.

With unopposed exhibit hours in the Exhibit Hall, you will have an opportunity to generate new leads with psychiatrists.

Thank you for your support of the PSV!


EXHIBIT SCHEDULE

Exhibit Move-in

Friday, September 28, 2018 TBA


Exhibit Hours

Friday, September 28, 2018
Welcome Reception with Exhibitors and Legislators TBA
Saturday, September 29, 2018
Breakfast with Exhibitors TBA
Coffee Break with Exhibitors TBA
Lunch with Exhibitors TBA


Exhibit Move-out

Saturday, September 29, 2018 TBA

EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES

Click HERE for details.

Exhibit Levels
GOLD $3,000
SILVER $2,500
BRONZE $2,000
EXHIBITOR $1,400

Sponsorship
Welcome Reception Sponsor $1,500
Fall Mobile Meeting Guide Sponsor $2,500

Advertising

Advertising orders can be submitted when completing the Exhibitor Agreement.  AD SUBMISSION DEADLINE AUGUST 29, 2018.

Logo on the conference website list of exhibitors $200
Pre-registration email $500
Full page, 4-color advertisement outside back cover of the printed program $500
Full page, 4-color advertisement inside the printed program $400
½ page, 4-color advertisement inside the printed program $200

Newsletter Advertising (available year-round)

EXHIBIT AGREEMENT

Agreements are being accepted now. Click HERE to sign up to exhibit.

  • A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by July 30, 2018.
  • Payment for an Exhibit/Sponsor Agreement submitted after July 30 must be paid in full at the time of application.
  • To be listed in the printed program, you must submit your Exhibit Agreement, including payment, by August 29, 2018.

EXHIBIT FLOOR PLAN

Exhibit hall floor plan not yet available.

Exhibit space is assigned on a first come, first served basis.

  • Exhibit agreements must be submitted prior to exhibit space being assigned.
  • Exhibits are TABLETOP
    • Space includes a 6 ft tabletop, draped with two chairs

Every effort will be made to accommodate special requests. PSV cannot guarantee preferences for exhibit space locations.

PSV reserves the right to add, move or remove exhibit booths if necessary. The floor plan is subject to change.


MEETING PROGRAM

The program will be available June 2018.


EXHIBITOR BADGE REGISTRATION AND PRODUCT/COMPANY DESCRIPTION

PSV exhibitor badge registrations and product or company descriptions are due by September 7, 2018.  Email your badge names and descriptions to Julie Hitt in the PSV office, julie@societyhq.com.

To order additional exhibitor badges, use the PSV credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


EXHIBITOR SERVICES

SHIPPING INBOUND AND OUTBOUND

INBOUND
Exhibit materials shipped to the Stonewall Jackson Hotel can be delivered as early as Tuesday, September 25 but not before.  Deliveries marked “PSV Exhibit” will be delivered to the exhibit hall for set up on Friday, September 28.

Important! Label package as follows:

Stonewall Jackson Hotel and Conference Cente
PSV Exhibit – YOUR COMPANY NAME
24 South Market Street
Staunton VA 24401

OUTBOUND
Bring your return shipping labels with you for outbound packages. You will schedule the pick-up with your carrier. Use address above.

POWER FOR EXHIBIT DISPLAY

Let us know by September 25, 2018 if you would like power at your exhibit table. The price for electric is $25.00 per booth.

AUDIO VISUAL

Price List: PSAVPriceGuide_Stonewall 2018

Call the PSAV office to place an AV order: 540.245.8254

PARKING

There is a city owned parking garage attached to the hotel. Parking is $6.00 per day and can automatically be posted to the individual guest room.


HOTEL RESERVATIONS & PARKING

The headquarter hotel for the PSV Fall Meeting is the Stonewall Jackson Hotel and Conference Center. Rates are $149 / night plus taxes and fees.  Reservations can be made by clicking here or calling 540-885-4848.  Please note this link will only allow reservations to be made for the night of Friday, September 28.  If you need a room outside of that date range, you will need to call the hotel directly.

Stonewall Jackson Hotel and Conference Center
24 South Market Street
Staunton, Virginia 24401
540-885-4848


MAILING LIST RENTAL

The member and conference registration mailing list is available for rent (one-time use).  Visit the Psychiatric Society of Virginia’s Mailing List Rental Guidelines and Order Form.


 

QUESTIONS? CONTACT:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com