Exhibitor Information

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2019 Spring Exhibitors & Sponsors 2018 Spring Exhibitors & Sponsors
2019 Fall Exhibitors & Sponsors 2018 Fall Exhibitors & Sponsors

EXHIBIT SPACE SOLD OUT

SAVE THE DATE

PSV Fall Meeting
October 4-5, 2019
Sheraton Virginia Beach Oceanfront Hotel
3501 Atlantic Ave, Virginia Beach, VA 23451

Purpose of PSV

PSV is dedicated to supporting its members professional and educational growth, promoting advocacy and ethical care for the mentally ill, fostering science and the progress of psychiatry, and making a positive contribution to the members’ local communities.

Invitation to Support

PSV is pleased to invite your organization to increase your visibility and build relationships with Virginia leaders in psychiatry. Industry support is vital to the success of this meeting and demonstrates your commitment to improving patient care.

With unopposed exhibit hours in the Exhibit Hall, you will have an opportunity to generate new leads with psychiatrists.

Thank you for your support of the PSV!


EXHIBIT SCHEDULE

Exhibit Move-in

Friday, March 29, 2019 3:00 – 5:00 pm


Exhibit Hours

Friday, March 29, 2019
Welcome Reception with Exhibitors and Legislators 5:30 – 7:00 pm
Saturday, March 30, 2019
Breakfast with Exhibitors 7:45 – 8:45 am
Coffee Break with Exhibitors 10:45 – 11:15 am
Lunch with Exhibitors 12:00 – 1:00 pm


Exhibit Move-out

Saturday, March 30, 2019 1:00 – 2:00 pm

EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES

Click HERE for details.

Exhibit Levels
GOLD $3,000
SILVER $2,500
BRONZE $2,000
EXHIBITOR $1,400

Sponsorship
Welcome Reception Sponsor $1,500
Fall Mobile Meeting Guide Sponsor $2,500

Advertising

Advertising orders can be submitted when completing the Exhibitor Agreement.  AD SUBMISSION DEADLINE FEBRUARY 15, 2019.

Full page, 4-color advertisement outside back cover of the printed program $500
Full page, 4-color advertisement inside the printed program $400
½ page, 4-color advertisement inside the printed program $200
Logo on the conference website list of exhibitors $200
Pre-registration email $500
Newsletter Advertising (available year-round)

EXHIBIT AGREEMENT

The PSV Spring Meeting exhibit space is sold out. Agreements are being accepted for the 2019 FALL Meeting. Click HERE to sign up to exhibit.

  • A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by August 5, 2019.
  • Payment for an Exhibit/Sponsor Agreement submitted after August 5 must be paid in full at the time of application.

This meeting is a private meeting for District Branch members and exhibitors whose products are in line with the district branch’s mission.  We will consider all applications for exhibit space but reserve the right to reject any application which the district branch in its sole discretion determines is not consistent with our mission.


EXHIBIT FLOOR PLAN

EXHIBIT HALL SOLD OUT – 3-11-19

Click here to view the current exhibit hall floor plan. Updated March 11, 2019.

Exhibit space is assigned on a first come, first served basis.

  • Exhibit agreements must be submitted prior to exhibit space being assigned.
  • Exhibits are TABLETOP
    • Space includes a 6 ft tabletop, draped with two chairs

Every effort will be made to accommodate special requests. PSV cannot guarantee preferences for exhibit space locations.

PSV reserves the right to add, move or remove exhibit booths if necessary. The floor plan is subject to change.


MEETING PROGRAM

The program is available on the Mobile Meeting Guide.  The guide will include lecture slides, program schedule, speaker list, attendee list, and meeting room locations.


EXHIBITOR BADGE REGISTRATION AND PRODUCT/COMPANY DESCRIPTION

PSV exhibitor badge registrations and product or company descriptions are due by March 1, 2019.  Email your badge names and descriptions to Julie Hitt in the PSV office, julie@societyhq.com.

To order additional exhibitor badges, use the PSV credit card payment form. Badges are $100/badge. Be sure to list the full name(s) for the badges on the payment form.


EXHIBITOR SERVICES

  • SHIPPING – Label all shipments for your exhibit as:
    Kimberly Olzer
    PSV Exhibit (COMPANY NAME)
    Inn at Darden Event and Conference Center
    100 Darden Boulevard
    Charlottesville, VA 22903
  • POWER/AV REQUESTS: Contact Kim Olzer, Catering and Convention Services Manager, to request power and/or audiovisual for your exhibit.

Phone: 434-243-3923
olzerk@darden.virginia.edu

  • LEAD RETRIEVAL: The lead retrieval system offered for the conference is iLeads, a cloud based trade show lead capture app that lets you digitally collect and manage information from all of your trade show sales interactions using a smartphone or tablet.To place an order download the Lead Retrieval Form.

HOTEL RESERVATIONS & PARKING

The headquarter hotel for the PSV Fall Meeting is the UVA Inn at Darden – Darden School of Business. The group rate is $125 plus taxes and fees. Click here to make your reservations.  The group rate deadline is February 27, 2019. 

UVA Inn at Darden – Darden School of Business
10 Duffy Boulevard
Charlottesville, VA 22903
Phone: 434-243-5000


SAVE THE DATE

PSV Fall Meeting
October 4-5, 2019
Sheraton Virginia Beach Oceanfront Hotel
3501 Atlantic Ave, Virginia Beach, VA 23451


 QUESTIONS? CONTACT:

Dana Gibson, Director of Corporate & Educational Support
Telephone: 804.338.6958 ▪ Fax: 804.282.0090 ▪ Email dana@societyhq.com